Normalise bulk work orders
Turn different agency templates and attachments into one consistent job structure.
AI employee for property maintenance teams
An AI employee for the work orders that arrive in every format.
It can turn agent emails, portal exports and attached PDFs into consistent jobs, keep tenants and access details straight, and prepare the evidence your clients expect at close-out.
Built around your processStarts drafts-firstLooked after by us
Today
Load today’s Ray White work orders and tell me which ones can’t be booked yet.
I prepared 11 jobs. Eight are booking-ready. Two need tenant availability and one has a purchase-order limit below the requested scope; I left those three in review.
Pre-built first office jobUseful on day one.01
Every incoming work order becomes a clean, reviewable job.
It extracts the property, tenant, access, priority, scope and purchase-order limit, checks for gaps and prepares the record in ServiceM8 or Simpro without silently inventing what the agency left out.
01 · NoticeIt watches the agreed inbox or queue.02 · DoIt gathers, checks and prepares the work.03 · ReportYour team gets the result and the exceptions.
Then add office jobs
Ask it to take on the computer work around the job.
Your first office job is the starting point, not the product boundary. Once it has earned trust, give the same secured agent another clearly-scoped responsibility, just as you would brief someone joining the office.
Coordinate access details
Gather tenant availability and key instructions, then keep conflicting information out of live bookings.
Close out jobs
Collect job notes, before-and-after photos and completion documents for the property manager.
Monitor SLA exceptions
Surface jobs approaching response or completion limits with the blocker attached.
Reconcile approved limits
Compare purchase-order values with the recorded work and send variations to a person for judgement.
Prepare client reporting
Summarise completed, open and blocked work by portfolio without another spreadsheet afternoon.
Connected, not another silo
It works across the systems you already run.
Message it in plain English. It carries out the approved steps across job management, email, accounting and calendars, then returns a receipt your team can check.
Your current stack stays in place
ServiceM8
Simpro
Xero
Outlook
Google CalendarOne inbox, one job system and one office job can be the entire starting boundary.
Customer-facing work can wait for approval until you decide it is ready.
Exceptions, sensitive calls and decisions stay with the people you nominate.
Built for the way trades work
Different trade. Same office pressure.
See how the same AI-employee model changes with the job types, documents and systems in each business.
Bring us the task everyone keeps putting off.
In a short walk-through, we map the work, show what the agent would touch and tell you plainly whether it is a sensible first office job.