Connect Maintainx to your AI agent
MaintainX is a cloud-based computerized maintenance management system (CMMS) that helps organizations centralize maintenance data, communication, and workflows.
We set up the connection using your own Maintainx account, with keys you control, and keep it running. Your agent picks it up and starts doing the work.
Actions
What your agent can do in Maintainx
Each one is a real action the agent can take on its own, the same things a person clicking around Maintainx could do. Read-only by default; write actions are confirmed against your policy.
- Create Category Tool to create a new category in MaintainX for organizing work orders, assets, and other items. Use when you need to add a new category to the organization's classification system.
- Create Location Tool to create a new location in MaintainX. Use when you need to add a new physical location where assets are stored or work is performed. Locations can be organized hierarchically using the parentId parameter.
- Create Procedure Template Tool to create a new procedure template in MaintainX with checklist items for work orders. Use when you need to create a standardized procedure that can be attached to work orders. The template can include various field…
- Create Work Order This tool creates a new work order in MaintainX. It uses the POST /api/v1/workorders endpoint. The tool requires a 'title' for the work order and offers several optional parameters including description, priority, dueDa…
- Create Work Order Comment This tool creates a new comment on an existing work order in MaintainX. It allows users to add comments for documentation, updates, or communication purposes within a specific work order. It requires a workOrderId and t…
- Create Work Request Tool to create a new work request in MaintainX. Use when you need to submit a request for work that can later be converted to a work order. Work requests are typically used to initiate maintenance or service requests th…
- Create Work Request Portal Creates a new work request portal in MaintainX. A work request portal allows users to submit work requests through a dedicated URL. The portal can be customized with a title, welcome text, and description placeholder. I…
- Delete Assets Tool to delete an asset from MaintainX by its ID. Use when you need to permanently remove an asset from the system. Returns a success confirmation upon successful deletion (HTTP 204).
- Delete Category Tool to delete a category in MaintainX. Use when you need to remove a category from the system. Returns success status upon deletion (HTTP 204).
- Find Entity A tool to search and find specific entities within MaintainX by specified fields. This tool allows users to search for different types of entities including work orders, users, and locations.
- Get Category Tool to retrieve detailed information about a specific category by its ID. Use when you need to get the label, description, update time, or work order count for a category.
- Get Location Tool to retrieve detailed information about a specific location by its ID. Use when you need to get comprehensive details including address, attachments, child locations, and custom fields for a location.
- Get User Tool to retrieve detailed information about a specific user by their ID. Use when you need to get user data including name, email, role, hourly rate, and custom fields.
- Get Vendor Tool to retrieve detailed information about a specific vendor by its ID. Use when you need to get comprehensive details about a vendor including contact information, attachments, and custom fields.
- Get Work Order Costs Tool to retrieve costs information for a specific work order by its ID. Use when you need to get detailed cost breakdown including total costs and individual cost rows for a work order.
- List Asset Criticalities Tool to retrieve a list of asset criticalities from MaintainX. Use when you need to get all available asset criticality levels in the organization, optionally filtered by label or level.
- List Assets This tool allows users to retrieve a list of all assets in their organization.
- List Categories This tool retrieves a list of all categories in your MaintainX organization. Categories are used to organize and classify work orders, assets, and other items in the system. It supports listing the categories with pagin…
- List Locations This tool retrieves a list of all available locations in the organization's MaintainX account. The locations can be physical places where assets are located, work is performed, or maintenance is needed.
- List Meters Tool to list all meters in your organization. Use this to retrieve meter information including measurement types, units, and readings.
- List Parts Tool to list parts/inventory items with pagination and filtering. Use when you need to retrieve available parts from the organization's inventory.
- List Procedure Templates Tool to list procedure templates from MaintainX. Use when you need to retrieve available procedure templates that can be used in work orders.
- List Teams This tool retrieves a list of all teams in your MaintainX organization.
- List Work Orders Action to list work orders from MaintainX.
- List Work Request Portals Tool to list all work request portals in your MaintainX organization. Use when you need to retrieve available work request portals for managing external work requests.
- List Work Requests Tool to retrieve a list of work requests from MaintainX. Use when you need to view all work requests. Supports pagination for large result sets using cursor and limit parameters.
- Update Vendor Attachment Tool to update a vendor attachment in MaintainX. Use when you need to upload or replace a file attachment for a specific vendor. The file is uploaded as binary data.
- Update Work Order This tool allows users to update an existing work order in MaintainX by modifying specific attributes without affecting other unchanged fields. It requires the workorder_id and at least one of the optional parameters (t…
- Update Work Order Status This tool allows users to update the status of a specific work order in MaintainX. It is focused specifically on status updates, making it more streamlined than the comprehensive 'Update Work Order' action which allows…
- Update Work Request Portal Updates an existing work request portal in MaintainX. Tool to update work request portal information such as title, welcome text, contact information, and notification settings. Use when modifying an existing portal's c…
Setup
How we connect it
- 1
Connect your account
You create a key in Maintainx, a key you create and control, and paste it in once. It lives in a secrets store on your server, not with us.
- 2
Set the guardrails
Read-only by default. You choose which write actions the agent may take, and anything outside that policy gets confirmed with you first.
- 3
We keep it running
Health checks on every connection, updates handled for you, and we watch the first week of activity to make sure the work lands.
FAQ
Maintainx questions, answered.
With a key you create and control. You paste it in once, it is stored in a secrets store on your server, permissions are scoped to the minimum the agent needs, and you can revoke it at any time.
The actions Maintainx's API allows, the same things a person clicking around the app could do. Connections start read-only by default; write actions are confirmed against the policy you set before the agent takes them.
Connections are priced per tool on top of the base plan. Some are included, some are premium. See pricing for how connection charges work.
Standard tools are ready inside 7 business days of the setup call. We test the connection end to end, walk you through how the agent uses it, and watch the first week of activity.
Ready to put Maintainx to work?
Tell us what your team runs on. We set up the connection, secure it, and your agent takes it from there.
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